ADA Compliant Remote Events and Recordings

Due to COVID-19 and the related campus closure our community is holding many campus events remotely, and posting recordings of these events to their websites more than ever. Several people have asked for guidance on how to have ADA compliant and accessible remote events webpage embedded event recordings. Please see the following and contact us if you have further questions.

  1. Remote events that are open to an audience beyond staff and faculty need to have language on the invites/advertisements inviting potential participants that we can and will provide ASL or CART (remote captioning) on their request; 
  2. Someone who is involved in setting up the event will need to be or appoint an Access Coordinator. This person:
    1. Ensures that this required ADA language is put on promotional materials: "If you require an accommodation for effective communication (ASL interpreting/CART captioning, alternative media formats, etc.) to fully participate in this event, please contact [name of AC] at [contact information phone number and email] with as much advance notice as possible and at least 7-10 days in advance of the event."
    2. To gather the necessary information from anyone who requests the accommodation, and contact our office through our website communication request portal.
    3. To talk to the remote captioning service person we will connect them to, and confirm the details so the accommodation is provided by the vendor.
  3. If you are going to post the/a recorded remote event on a website, you should have language on the page where it is posted stating: "If you require captioning to access a pre-recorded event on our site, please contact [name of webmaster] at [contact information phone number and email]. Please expect 7-10 days for captioning to be provided." The webmaster will then need to contact our office via the website communications request portal. We will connect them to our remote captioning service provider who will caption the recorded event.